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Minutes of Meeting of PSA on 9th August 2014

Minutes of the Meeting – 9th August 2014

Members present: Mr Rajay Iyer, Mr Ashwini Chauhan, Mrs Prakasan, Mrs Hema Santosh, Mrs Janki Mahesh, Mrs Smita Santosh, Mr Rahul Singhania, Mrs Chandra Srivastava, Ms Rajeshwari, Ms Raji Vijaykumar, Ms Shoba Menon, Ms Hamsini Murthy, Dr Padi, Dr.Shabana, Mr Arun, Mr Syam, Ms Sudha Suraj, Mrs Yamini Khanna

Agenda : Security and Safety of children in school

Minutes of the meeting were as follows:

  • Mrs Khanna and Mr Syam had conducted multiple surprise security checks of the School. They have made a few suggestions which were adhered to within the next week.
  1. Female security gaurds have been placed in various points in the School and have successfully ensured that no strangers are allowed into the blocks.
  2. Additional female guard at the swimming pool and matrons to ensure children’s safety during swimming classes
  3. Additional CCtv cameras are being installed in certain areas as suggested.
  4. Security at the gate has become more stringent.
  5. No parent is allowed to pick a child without parent id card
  6. No entry without gate pass.
  7. Cell phones have been banned at all areas of the school other than admin block.
  8. Verification certificates of all staff of the school.
  • Discussion Indemnity form.
  1. The Idemnity form which was an integral part of our diary was being reviewed.
  2. The School takes complete onus of the child’s safety while they are within the campus. But, there are circumstances that are beyond a School’s control. In situations like these it is imperative that the School has some guideline on the extent of its responsibility of the child.
  • Other Action Plans suggested:
  1. Photo Id proof to be presented for securing visitor pass.
  2. Have large screens provided and a dedicated person to monitor CCtv cameras in addition to Principal and Director.

Other details discussed:

  1. Various other committees to do surprise checks during the month and submit reports- canteen, academics, IT and events.
  2. Substitution for primary school teachers who are absent due to emergencies- assistance sought from the parent community.
  3. Check on homework and project work in all sections of the school by Principal.
  4. Volunteers to sensitize parents  who drop their wards of the need to maintain traffic and parking discipline. PSA members to helping as volunteers at the School gate in the mornings.

Some concerns parents had and which were addressed by PSA and the school are as follows:

concerns solutions
Unstable footpaths and which are not manned and monitored,barricading  parking of cars in the walkway The footpath and road is beyond the purview of the school however PSA volunteers will be at the gate to sensitize parents who drop their wards of the need to maintain traffic and parking discipline.
Swimming instructors gender We can skew a child’s environment if we over obsess .Children should be comfortable with either gender or the School guarantees safety at the hands of the coaches.  The School has only male coaches.
Grilling at Kideens There is sufficient grilling and mesh provided. Clarification sought
Have consultants to come up with SOP and communication specialist for Principal Thank You for the suggestion.There is a team within the School who advice Principal.
Usage of park should be segregated according to age to avoid accidents This has always been designated. There is a notice put up too.
What are the measures to ensure that any child who stays back for club activity is not left alone in the campus since all the staff leaves the school at 4 PM. This is especially true if for some reason the parent is late and has not reached on time to pick up the child These are after school activities. Parents make the choice for their child to take these classes. They should either be present on the premises themselves, like most other parents do or ensure that they are on time to pick their child up. The School staff work from 8.00 am or 6.30 am in some cases, it is impossible for them to stay on beyond 4 pm.
Parents should be aware of the improvements made in school services annually, considering the safety and security for kids These are posted on the website regularly
Status of indemnity form which has been signed by the parents since the education minister has stated that these indemnity forms are invalid The School takes complete onus of the child’s safety while they are within the campus. But, there are circumstances that are beyond a School’s control. In situations like these it is imperative that the School has some guideline on the extent of its responsibility of the child.
Ban on usage of mobile and other gadgets by staff during school hours Mobile has already been banned with immediate effect in the teaching area. Any violation is punished with a fine of Rs.500/-
Whether PSA had any meetings with the school management post Vibgyor case. If yes, could you please share in brief what was discussed. PSA members have been having regular meetings with the school management. The initiatives to strengthen security  as communicated by Principal is a partly a result of the discussions between Principal and PSA members
Please help us in knowing more about PSA and how to log into PSA Please visit the website for details of the PSA.Parents who are not part of PSA can address their concerns as communicated by the Principal to the email id psa@localhost/deens